Operations Admin Assistant

Operations Admin Assistant

Обязанности:

• Onboarding process for newcomers of the respective area:
• Сollecting approvals for BPG form; CAI creation, training enrollment and timing, travel / arrival plans (Train/Bus/Dash-8/Accommodation), completion of administrative checklist items, etc.
• Business trip arrangement
• Meet and greet for visitors and newcomers (related to assigned department area)
• Coordination & management of office administrative services supporting to assigned areas
• Technical and administrative duties include, scanning hard-copy documents, electronic filing, document formatting, management of
• stationary provisions, shredding, copying, mailing, and co-coordinating IT computer needs
• Assists with receiving and filing related documents in a timely manner, as well as making accurate entries and updates in project databases
• Arranging meetings for project personnel and conference rooms, in assigned areas
• Tengiz transportation (taxi) arrangements
• Rotational Bus and train booking for assigned area personnel
• Handling business travel arrangements for assigned area personnel as requested (transportation, accommodation, Dash-8 etc. via i-logistics system)
• Arrangement of Gate Passes and logistic requirements.
• Update team vacation schedules and contact list.
• Coordinate services to Offices (Maintenance, housekeeping, catering, office supplies and furniture)
• Office equipment supply
• IT remedy requests submission
• Stationary requests
• Door signs
• Office Key handling
• General Admin support duties for assigned area personnel
• PPE request for newcomers.
• APL list update on facilities based approvers.
• Daily Sending/receiving mails/correspondences.
• Business cards order
• Attendance and keeping the minutes of the meetings. Translating/releasing of MoM (optional)
• Keep available mini filters & H2S detectors in stock.
• Issuance/assignment of radios (optional)
• Other duties as assigned or required by Line Manager

Требования:

• Higher Humanitarian Education.

• Length of service in analogous position no less than 2-3 years is assigned to a position.

• Language literacy – Kazakh, Russian, and English - fluent/upper intermediate;

• Analytical mindset

• Excellent organizational skills

∙ Ability to develop the documents according to tasks

∙ Excellent communication and team-work skills.

∙ Planning and prioritizing skills, skills to deliver presentations and conduct meetings.

∙ Adaptability, flexibility

∙ Quick learner

∙ Good PC user skills and advanced knowledge of MS Office programs (Word, Excel, PowerPoint, Visio, Outlook).

Условия:

• Tengiz
• 28/28

• Вакансия размещена с целью ознакомления. 

  Пожалуйста, нажмите кнопку "откликнуться", зарегистрируйтесь как Соискатель, заполните резюме. Мы отправим Ваше резюме работодателю и, если он заинтересуется Вашей кандидатурой, Вы обязательно получите отклик.

  Благодарим Вас за Ваши усилия!