Administrative assistant
Responsibilities:
- Maintaining the condition of the office for Fabrication and arranging for necessary repairs.
- Organizing the office layout and maintaining supplies of stationary, products (tea, coffee, milk etc) and equipment Fabrication
- Handling any shipment between Project locations
- Handle all correspondence and ensure traceability and security of same
- Provide daily assistance to Fabrication Delivery Manager and CEPS Manager
- Provide daily support to the Team
- Organizing Meetings and Events inside Office and outside of it
- Preparation and submission of Notification Letters to Migration Police Department (moved under travel (Meirzhan). Admin Assistant will replace him during his absence)
- Daily work with Contractors, Agencies
- Timesheets (for Aktau and Ersai Fab Team)
- Updating Team Where Abouts on SharePoint for Aktau Fab Team
- Travel (tickets, transportation, accommodation, hotel bookings, updating travel schedule) – during the absence of Travel Co-ordinator, including:
- BG reservations
- Co-ordination of business and rotational travel for company and Agency personnel based in Aktau, Bautino and Ersai (KCOI travel arrangements managed out of Atyrau)
- Tracking of above travel for Aktau, Bautino and Ersai locations
- Journey management between Aktau / Bautino / Ersai / KCOI / Airport
- Responsible for Onboarding process for Fabrication Team:
- Creation of company unique (badge) number
- Creation of CAI,
- Filling in BPG Form and providing it to Badge Processing Group,
- Ordering and providing SIM cards - during the absence of Admin Manager
- Organizing Online Training on RoK General Labour Safety and Industrial Safety - during the absence of Admin Manager.
- Daily work with Travel and Transport Coordinators
- Granting access to SharePoint and O Drive for Newcomers
- Filling in IT requests
Requirements:
- Higher education
- English-Upper-intermediate
Conditions:
Вакансия размещена с целью ознакомления.
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