Administrative assistant

Administrative assistant

Responsibilities:

• Maintaining the condition of the office for Fabrication and arranging for necessary repairs.
• Organizing the office layout and maintaining supplies of stationary, products (tea, coffee, milk etc) and equipment Fabrication

• Handling any shipment between Project locations
• Handle all correspondence and ensure traceability and security of same
• Provide daily assistance to Fabrication Delivery Manager and CEPS Manager
• Provide daily support to the Team
• Organizing Meetings and Events inside Office and outside of it
• Preparation and submission of Notification Letters to Migration Police Department (moved under travel (Meirzhan). Admin Assistant will replace him during his absence)
• Daily work with Contractors, Agencies
• Timesheets (for Aktau and Ersai Fab Team)
• Updating Team Where Abouts on SharePoint for Aktau Fab Team
• Travel (tickets, transportation, accommodation, hotel bookings, updating travel schedule) – during the absence of Travel Co-ordinator, including:
  • BG reservations
  • Co-ordination of business and rotational travel for company and Agency personnel based in Aktau, Bautino and Ersai (KCOI travel arrangements managed out of Atyrau)
  • Tracking of above travel for Aktau, Bautino and Ersai locations
  • Journey management between Aktau / Bautino / Ersai / KCOI / Airport

• Responsible for Onboarding process for Fabrication Team:

- Creation of company unique (badge) number

- Creation of CAI,

- Filling in BPG Form and providing it to Badge Processing Group,

- Ordering and providing SIM cards - during the absence of Admin Manager

• Organizing Online Training on RoK General Labour Safety and Industrial Safety - during the absence of Admin Manager.

• Daily work with Travel and Transport Coordinators
• Granting access to SharePoint and O Drive for Newcomers
• Filling in IT requests

Requirements:

• Higher education
• English-Upper-intermediate

Conditions:

• Aktau
• 5/2

Вакансия размещена с целью ознакомления. 

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