Executive Assistant

Executive Assistant

Requirements:

• University degree
• 3+ years of work experience in Assistant or administrative position in oil and gas industry, especially n PSA projects, would be an asset
• Deep knowledge of oil and gas terminology
• Knowledge of standards for the Organization and Instruction Documentation Unified System
• Good knowledge of record maintenance, аs well as perfect skills of the accurate and quick records keeping
• Knowledge of Ethic and Esthetics Fundamentals, Business Communication Rules
• Good skills in communication and office work organization, ability to interact with the Company’s top management, partners and state authorities
• Good skills of MS products including Microsoft Word, Excel, Power Point, Visio, etc.
• Absolute fluency and literacy (grammar and stylistics) in English (Kazakh) and Russian languages
• Ability to work under minimal control, to cope with several tasks at a time in an unregulated environment
• Ability to find optional solution in the tight situations, ability to set priorities
• Active and pushing, leader and organizational skills

Responsibilities:

• Implementation of high quality translations (both oral and written) for the General Director
• Provide translation of meetings of the General Director with representatives of state institutions, Ministries, committees, agencies, departments, government, parliament, etc., including summits
• Accompany the General Director on trips and business meetings
• Maintain communication between the General Director’s Office and other company departments and business units, partners, as well as state authorities, ministries, agencies
• Work with incoming/outgoing correspondence, transfer of correspondence to the authorized departments, make draft letters, meeting notifications and records, inquiries and other documents, prepare responses to letters received, deadlines follow-up
• Organization and preparation of sessions and meetings held by the General Director, organize telephone conferences
• Keep records of incoming information, accept telephone messages and transmit the obtained information in a timely fashion
• Meeting visitors in compliance with the ethics of communication, promote the speed of consideration of requests and proposals of employees
• Make corporate coordination of the special projects with participation of the General Director (Annual, Semi-annual, Quarterly and Monthly meetings, and etc.), development of presentations and seminars as guided by the General Direct
• Storage of corporate stamps
• Ensure safe keeping and confidentiality of business information obtained

• Вакансия размещена с целью ознакомления. 

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