PROJECT DIRECTOR ASSISTANT

We are looking for PROJECT DIRECTOR ASSISTANT for RG Processing Project.

Project Description

RG Gold is currently completing with a Definitive Cost Estimate to build a 5 Mtpa CIL gold plant. The project is located in Akmola region of Kazakhstan approximately 250km North West of Astana with the Project Office in the nearby town of Schuchinsk. Please visit https://www.rggold.kz/ for more information.

RG Processing will utilise the services of an international EPCM Contractor to develop the project starting with the FEED stage.

Owner’s team responsibility will be to oversee and manage the full cycle of the project from engineering and design through construction, commissioning, operational readiness and handover.

MAIN PURPOSE OF THE ROLE:

·       To provide personal assistance in day to day project matters, secretarial support services to the Project Director and lead secretarial services pool.

·       To work in a safe manner, complying with and actively contributing to the RG Processing Health, Safety and Environmental HSE policies, manuals and procedures. At all times considering the health, safety and welfare of fellow workers, visitors, clients, community and the environment.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Your responsibilities will include other tasks, which your Manager may instruct you to undertake from time to time.

·       The accountabilities of the role will normally include the following:

·       Provide personal assistant duties for the Project Director related to the day today activities

·       Undertake secretarial and administrative services to the Project Director to ensure efficient flow of information and correspondence and in turn to constantly review method of work to promote further efficiencies

·       Provide translation at meetings and official project functions:

·       Act as the Lead in project secretarial function, providing leadership and oversight of other project secretaries,

·       Liaise with Document Control and ensure adequate filing diligence for Project Director Filing,

·       Provide reception service to Project Director and project support team.

·       Prepare in conjunction with Project Directors requirements, reporting functions, (Company, Client, Subcontractor) and liaise and assist where necessary to ensure timely production.

·       Maintain project filing in accordance with project procedures on a regular basis or as required.

·       To organise and coordinate with appropriate company personnel company/site functions including, Senior Management and Staff, Contractors, Subcontractor and other important visitors

·       Promote positive company image

•        Promote teamwork and communication.

•        Carry out archiving of records where required.

CORE COMPETENCIES & SKILLS:

Essential:

•   Experience in general office/secretarial procedures.

•   Ability to effectively carry out duties within tight time frames.

•   Excellent customer service and telephone manner.

•   High standard of personal presentation.

•   Appreciation of and participation in team behaviour within the business line.

•   Ability to prioritise and organise tasks.

•   Knowledge of Engineering terms.

•   Well-developed English language skills, including grammar, spelling and punctuation.

•   Proficient in Microsoft based products including, Word for Windows, Excel, Power Point.

•   Word processing typing speed of 65 wpm or more.

•   Diplomacy and ability to keep sensitive information confidential.

Desirable:

•   Ability to work under pressure and be flexible.